Whilst moving house is rarely an enjoyable experience, an office move can be even more difficult. It rarely goes quite as smoothly as desired, with inevitable delays and misplaced items that sometimes disappear without a trace. Preparation is, of course, the key to minimising the chaos so often associated with moving. That’s why LEO, with its range of serviced offices, created a simple office move checklist to follow any time you have to make the big move.
1) Create a Timeframe
A timeframe is possibly the most important task to complete before the move as it will provide guidance to everyone involved in the process, saving precious time and reducing endless, easily-answerable questions. Make a note of the final move out date and work backwards to set a timeline for all the things that need to be done. Circulate the document and consider bolding the final move out date or including it more than once – someone is bound to miss it the first time around.
2) Clear Out Day
Not everything contained in an office needs to make its way to a new space. Office workers accumulate a lot of things over months and years, whilst IT equipment breaks and piles up. Set aside an afternoon or a day, encouraging employees to let go of things that no longer serve them. Look to donating and recycling the items so they don’t go to waste.
3) Hire Movers
Movers and packers may be expensive but if your office is particularly large with a lot of stuff to transport then this is an invaluable investment to reduce stress. Corporate movers are busy and if budget is a concern, you’ll want plenty of time to search around for the best deal. Give yourself the gift of time, and possibly money, by shopping around for a moving company well ahead of the move date.
Besides sending a timeframe with key moving dates to staff, you should also consider informing your clients of the same. Not only will it keep you accountable, which is often needed during laborious moves, but it will cover you for any periods of incommunicability. Besides emergency situations, clients will be understanding about your move, especially when notified well in advance. Send a primary notice and then follow up closer to the date.
With all the shifts in working culture and recent trends in flexible and global working, one might find themselves asking whether the full-scale physical office move may soon become obsolete. Small and medium-sized businesses and start-ups in particular are already reaping the benefits of virtually paperless working, with the help and adaptability of serviced offices that are dramatically changing workplace culture. Start-ups, small and medium businesses often don’t have the resources for large spaces, and increasingly the need to sign long-term leases that anchor them to a particular location. Agility is highly valuable in the fast-paced world of business and serviced offices provide the ability to move around when and as needed.
Cloud-hosting has enabled companies to get rid of endless paperwork and foster successful global collaboration, reducing the need for large, permanent office spaces. The cultural trend has had a tangible effect on the amount of flexible working spaces in London, which trebled in the last decade.
However, despite the fact that interaction and collaboration are now much more likely to take place online, employees still value a physical space where they can network, brainstorm, and build teams – there is still no substitute for in-person communication in some areas of working life.
Taking everything discussed here into consideration, it’s clear that physical office space is here to stay for the foreseeable future, but the experience of working in an office is going to continue adapting and changing, with employee experience shaping its future. Are you ready to make the move? Explore LEO’s range of luxury London serviced offices, equipped with everything your business needs to achieve its goals.