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5 Useful Tools for Simplifying Office Management

Author: LEO Admin/June 10, 2019

One of the hardest parts of office management is keeping everything organised, managing not only your own list of tasks but keeping everyone else in the office organised too. This can seem daunting, but there are a few office management tools that can help keep you on track.

1. Google Drive: For File Sharing and Management

Although the entire G-Suite is a wonderful set of programs that can benefit any company, Google Drive is a standout cloud storage application that helps you organise and share all of your business-related files.

Often, one of the most pressing tasks in any business is keeping all of the files in order and ensuring that everyone has the right sort of access to them. Compatible with virtually any file type, it’s the perfect application when it comes to collaborating with team members. You will be able to share your documents, working with other people in real-time and able to see what changes they make.

The ability to share information, work on business and client projects, and controlling access in a secure environment gives you peace of mind and helps keep the company organised.

2. Trello: For Task Management and Project Monitoring

If you’re trying to manage a lot of projects, tasks and clients, then you’ll need something to keep everything organised. That’s where Trello comes in – it’s an intuitive, minimalist Kanban-style board that allows you to manage any project or set of tasks you can think of. Trello is stuffed full of features, allowing you to split all projects into ‘boards’, add and assign tasks, monitor the progress of a project, and much, much more.

Trello allows you to track the projects that are most important to your office management team. Whether you are working on a project around purchasing, payroll, HR, or facility management, you can break it down into its component parts, dole out the responsibilities and track the progress. This is a great way of keeping track of all admin tasks you can be expected to perform as an office manager.

And if you just need a simple to-do list task, it’s great for that too. The thing about Trello is that it’s extremely flexible in how you use it, so this means you can tune it to work exactly how you want.


3. Slack: For Communication

Slack is a team communication app that has become popular across almost every office in the world. Effectively, it’s an instant messenger that allows your employees to chat to each other, collaborating on projects in real time.

However, the benefits to an office manager really begin when you start implementing the various add-on applications that really break it out of the box. You can use apps to track team satisfaction, order food for meetings right from Slack, track time, and even manage calendars.

4. Xero: For Invoicing and Expense Management

Invoicing is a major part of ensuring that a business gets paid from clients and pays its suppliers on time. Financial software allows you to track every business-related invoice, their due dates, and outstanding fees. Xero allows you to invoice and manage accounts with ease, removing a huge burden of responsibility normally faced by office managers.

It also allows you to manage employee’s expenses and reimbursement, normally one of the biggest pain points for an office manager. With Xero, you can simply scan receipts and have their details entered automatically into the system for efficient tracking.

5. Evernote: For Note Taking

Evernote is a note-taking application that makes it easy to take notes and then share them where they need to go. Whether you’re taking part in a meeting, brainstorming session, or just creating a quick to-do list, you can get your notes down quickly and then send them to whoever needs to see them. Evernote is intuitive, and not only does it allow you to write, but you can add notes, photos and links to any document. Another great part of Evernote is its ability to transform the documents into a quick slideshow, which makes it perfect for collaborative meetings.

So, there you have it, some of the best office management apps available on the market. Here at LEO, we have serviced offices that can take some of the pressures of managing an office off your back. You won’t need to worry about day-to-day office worries like conferencing, catering and IT – that will all be on hand so you can focus on the more important things.

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